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Get your teams ready for the final quarter!

October 12, 2023

We’re already into the last quarter of the year, a crucial period for any employer. It’s a good time to reassess the progress made towards the objectives set at the beginning of the year, and to start planning for the year ahead.

From task prioritization to stress management and employee motivation, we’ve selected a few topics to help you create a more productive and harmonious work environment.

1. Clearly define your priorities

Knowing that proper prioritization can be the determining factor between success and failure, it’s strategic to follow a sequence of steps:

  • Start by using the Eisenhower matrix to classify your tasks according to urgency and importance.
  • Next, identify the key performance indicators (KPIs) that align with your Q4 objectives.
  • Draw up a detailed action plan for each objective and allocate the necessary resources for each priority task.
  • Finally, set up a monitoring system to measure progress and adjust your strategy accordingly.

“Success depends on the ability to differentiate the urgent from the important.”

– Antoine de Saint-Exupéry

2. Communicate effectively

Communication is of paramount importance, especially when it comes to communicating the objectives and priorities of the last quarter to your team. It’s essential to remember that if these goals aren’t clear to managers, they won’t be clear to employees either.

Here are a few tips to help you communicate your goals more effectively:

  • Town Hall meetings: Plan communication sessions to present fourth-quarter objectives in a transparent way, taking stock of the current situation and highlighting key points of attention for the months ahead.
  • Dashboard: Use a dashboard to track and share progress and important data.
  • Ongoing feedback: Encourage an open dialogue when questions arise and clarification is needed.
  • Weekly update: Send weekly updates by e-mail or internal communication tools.
  • Public recognition: Highlight and reward contributions that are aligned with Q4 objectives.

3. Planning the next year

The last few months of the year often fly by, and we soon find ourselves facing the New Year. The challenge for managers is to find a time to proactively plan for the year ahead, in order to save time and effort in the long term.

Here are a few steps to follow:

  • Plan for future hires.
  • Allocate a budget to each department.
  • Plan marketing campaigns for the coming year.
  • Identify your team’s training needs.
  • Organize quarterly reviews to adjust your strategy accordingly.

4. Motivate employees

Employee motivation also played a key role in the final quarter. Here’s how you can foster healthy motivation in your teams:

  • Recognition : Set up recognition programs, such as year-end bonuses, to reward your employees’ efforts.
  • Flexibility : Offer flexible work options to reduce stress levels.
  • Team building : Organize events to strengthen team cohesion.
  • Professional development : Offer training and development opportunities.
  • Work-life integration : Encourage a healthy work-life balance to increase job satisfaction and the right to disconnect.

5. Managing stress

As the end of the year approaches, stress and employeeturnover tend to increase, making it all the more important to implement stress management strategies in teams.

  • Invest in wellness programs.
  • Offer mental health days for much-needed breaks.
  • Use confidential surveys or 360-degree feedback assessments to identify sources of stress.
  • Make sure you also provide access to psychological support services.
  • Maintain total transparency regarding changes and expectations, to minimize anxiety within your team.

In short, autumn is a crucial time to consolidate your successes of the past year and lay the groundwork for the year to come. By implementing these few strategies, you’ll be better equipped to face the challenges and opportunities that lie ahead.

What actions do you plan to take to maximize your performance in the coming quarter?

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